5 ChatgPT prompts to create essential business documentation

Your business knowledge is blocked in your head. Process process, client preference and team protocol exists only in your memory. When someone asks how something works, you are the strait. You have inadvertently built a fully dependent business of you displaying every day.

Sounds like you? There is no need to be the case. Document your processes and get rid of being the human guidance manual. These chatgt stimuli will help. Copy, glue and modify the square brackets in the chatgt and hold the same window of the conversation open so that the context holds.

Return your business knowledge to valid documentation with chatgpt

Design everything your business does

Most founders never list all their business processes. They act from memory, making a mental clash every day. Creating a simple four -column Spreadsheet can change everything as you did to me when I systematized my business. Now, chatgt can do that for you. Start with column A by ranking each business process (at least 50 items). Column B tells who deals with any process currently. Column C identifies who should handle it in the future. Column D details the action plan to make that transition, with a target date.

This approach forms the foundations for business transformation. Imagine making an extended trip while your team runs everything without problems without you, then make it happen to this quickly.

“Create a comprehensive inventory of all processes in my business. Ask me about different areas of my operations, one by one, so we can build a full list. For each area, dig into the specific workflows that can be overlooked. Treat it in the future, 3) if any process can be previous, and 4), and be qualified, and 1), which may be a previous plan.

Create standard operating procedures

Your business should not stop when you are not around. Standard operation procedures give your team clear guidance for each task, from on board customers to handling customer service issues. When a new team member comes together, they follow the game book instead of asking endless questions. Take your new processes table and create a SOP for each line.

For maximum effectiveness, train the team members into processes, then make them write SOPS themselves. It makes them process the owners, not just the fans of the process. Share this quickly with them.

“HELP with CREATE A Standard Operating Procedure (SOP) Document. KAS with Questions About One Specific Process of Want to Document, Including Steps, Tools Used, Common Issues, and Quality Standards. Then, Build a comprehensive sop with these sections: process OverView, Required tools, Required tool Step-by-Step Instructions (with Screenshots placeholders), Troubleshooting Common Issues, Success Metrics, and Related Processses.

Design customer communication templates

Continuous rewriting of the same email spends time and creates discrepancies. Models provide clear, professional communication every time. Models do not make your business impersonal. They make it scaled. They remove you as a strait to advance. Having the models in the country gives the members of the confidence team and holds high quality.

Create a foundation that they can build with their style. Eventually, they can write emails even better than yours.

“Convert my client communication into templates that I can share with my team. First, ask me to identify the client’s highlights (such as on board, updates and feedback requests). For each touch point, what information should be included and what tone should be used. For variable information and guidance for my team, when you do, how to do, how to do, how to make a scenario, allow the character, allowing personalization for variable information and instructions for my team’s guidelines, and how to do, how to do, how to do, how to do personalization and personalization.

Build your crisis game book

No business can predict any crisis, but you can build frames to address unexpected challenges. When businesses face unexpected interruptions, those with systems in the country can run quickly and heal faster. In March 2020 my business shrinking by 25% in a week. Having processes in the country meant recovery in full strength faster.

A crisis book prepares your team to treat emergencies without you, giving them confidence to make decisions when every minute counts. Remember, you don’t need one until you need one.

“Create a powerful crisis management book for my business. First, ask me about potential specific risks to my industry and business model. Then, help me develop response protocols for different categories of crises: operational failures, financial emergencies, incidents, and natural disaster, for each category: Communication, Decision Decision Authority, Recovery Actions and Cleaning I had to have me.

Document your company culture

The strong culture of the company guides how decisions are made, how the feedback flows and how success is measured. Build up horizontal relations Where gratitude flows freely, creating a mentality “all in it together”. This approach helps teams do better work and build resistance.

Having processes is great, but they have to be done by the right people in the right way. You need to know the people you are delegating to are reliable, bound and capable of doing the task until the end.

“Help me document the culture and values ​​of my company for members of the current and future team. Ask me about how decisions are made, how we communicate, how behaviors we reward, and what success in our organization seems. In a format that new team members can easily understand and refer to team members when team members can refer.

Chatgpt encourages to release yourself with documented business processes

Your documentation efforts buy your time, reduce team questions and create sustainability throughout your business. A systematic business is more attractive to buyers if you want to sell it one day. But most importantly, it is much more pleasant for you to run as its owner.

Keeping business information trapped in your head will keep you trapped in your business. Start building your documentation now.